Adding, editing and deleting references

• Adding a reference
• Tips for entering references
• Editing a reference
• Deleting a reference

Adding a reference

• To add a new reference to your library, click on the New Reference icon, or click on References | New Reference.

• A New Reference template appears.

Before you begin entering reference details, ensure that you have chosen the correct Reference Type.

• The Reference Type determines the fields included in the reference template.
• The default Reference Type is Journal Article.

• Click on the down arrow to display the Reference Types available, then click on the type you want.

• Click your mouse in the first field of the reference template to begin entering data.
• Use the Tab key to move to the next field, and Shift-Tab to return to the previous field.
• Alternatively, click your mouse on the field you wish to go to.

Closing a reference (by clicking onto the lower X in the top-right hand corner) automatically saves it.

Tips for entering references

Author details

• When entering author details, use one of the following formats:

Peter William Hamilton
Hamilton, Peter William
Hamilton, P. W.

• Multiple authors should be entered on different lines. Press Enter to add an extra line in a field.
• Authors with surnames of more than one word should be entered as (e.g.) de Gaulle, Charles.

Corporate authors

• When entering corporations as authors, put a comma after the name so that EndNote doesn't interpret it as first and last names, e.g. Australian Catholic University,
• If a corporate name includes internal commas, (eg. Waterford Industries, Publications Department) replace the first comma with two commas and do not put a comma at the end, e.g. Waterford Industries,,Publications Department

Titles

• It is best to capitalise titles as you want them to appear in your bibliography.
• Enter titles without a full-stop, or any other punctuation, at the end.

Page numbers

• Enter page numbers in either of the following formats:

  547-592
  547-92

Dates

• EndNote does not re-format dates, so enter dates as you want them to appear.
• Do not enter the year again in this field, e.g. September 5 not September 5, 2002 or 05/09/02.

Edition statements

• When entering book or book section references, you must enter the full edition statement, not just the number, e.g. 2nd, rev. and upd.

Entering non-English and other unusual characters

Special characters and diacritical marks not available on your keyboard can be entered into an EndNote reference using the Character Map application supplied with Windows.

• Click on Start | Programs | Accessories | System Tools | Character Map to run Character Map.
• Find the character you want and double-click on it.
• Click the Copy button.
• Return to EndNote, place your cursor where you wan the character to go, then click on Edit | Paste.

Editing a reference

• Double-click on a reference to view or edit it.
• Make any changes to the reference's details.
• Closing the reference's window will save the changes you have made.

To open more than one reference for editing, click on the first one, then hold down the CTRL key and click on the others in turn.

• Double-click anywhere on the highlighted references to open them.

The references open, one behind the other, on your screen.

• Make any changes required.
• Closing each reference's window will save the changes you have made to that reference.

You can also spell-check an open reference by clicking on the icon.

Deleting a reference

• Highlight the reference(s) you wish to delete. To highlight more than one reference, hold down the CTRL key whilst clicking on the references you wish to delete.

• Click on References | Delete References
• You will be asked to confirm that you wish to delete the references. Click on OK.